Audit-ready care operations
Every shift documented.
Every record audit‑ready.
Daily logs, eMAR, incidents and serious occurrences for licensed care agencies. Supervisor-approved, locked, and hosted in Canada.
Rather see it first? Request a demo.
Maple House · Tuesday evening
Supervisor view
- Approved · locked
Evening log — Resident A.
Signed by J. Patel · 9:42 PM
- Complete
eMAR — 8 PM medication round
6 of 6 doses recorded
- Review
Incident report #1042
Awaiting supervisor review
Serious occurrence · Ministry report due
Level 2 · filed by M. Roy
Built for the people on the floor
Access follows your hierarchy. Pick a role and see what their CarePath247 looks like.
House supervisor
Run the home, see the home
- A review queue with bulk approval for routine logs
- Their own home’s team — certifications, contact details, nudges
- The eMAR, incidents, and plans for their home only
- An optional 7 a.m. brief: what’s waiting, as counts — never client details
See the product, not a promise
Every screen below is the real thing. Click around — this is what your team would use on day one, on the floor, in the office, and on a home visit.
Every deadline the agency is carrying, counted once — and what an audit would flag today.
The agency at a glance — every deadline the compliance engine tracks, the review queue, and each home’s day.
Want to click around yourself? We can stand up a sandbox for your agency, with invented residents and your own programs — ask for one here.
What you get
Everything a licensed agency documents, in one place
Purpose-built for licensed care operators — not a generic form builder.
Incidents & serious occurrences
The ministry’s one-hour and 24-hour clocks, tracked for you.
Medication records that hold up
Every dose signed by the person who gave it, when they gave it.
Daily logs & communication book
Shift notes that lock once a supervisor approves them.
Safety plans & plans of care
The crisis cycle your team already trains on.
Compliance that runs itself
Deadlines surface before they become findings.
Your records stay yours
One button produces a complete copy of everything.
See all 17 featuresShow fewer
The daily record
What staff write during a shift, or after a visit.
Daily logs & communication book
Shift notes that lock once a supervisor approves them.
Structured shift documentation with staff signatures, supervisor review, locked records, and handover notes with read receipts.
Shift handover, signed for
Assembled from what the system already knows, and acknowledged by whoever comes on.
Medications still due, incidents still open, logs awaiting review and deadlines landing tomorrow are gathered for the outgoing worker rather than retyped from memory. Completing it freezes the list; the incoming worker acknowledges it against their name and the time.
Medication records that hold up
Every dose signed by the person who gave it, when they gave it.
Missed, refused, and held doses are recorded as exactly that — never left blank for someone to fill in later.
Incidents & serious occurrences
The ministry’s one-hour and 24-hour clocks, tracked for you.
Complete incident reports with approval workflows, and serious occurrence reporting that sets the Level 1 or Level 2 deadline from when the agency became aware — and counts down to it automatically.
Outreach and community programs
Home visits and calls — including the ones that reached nobody.
Not every program runs shifts. Contact is recorded as episodes rather than as a shift somebody worked, with the same approval and audit trail as a residential log.
Plans, reviews and consents
The documents a licensing reviewer asks for by name.
Safety plans & plans of care
The crisis cycle your team already trains on.
Pre-crisis through recovery, each phase pairing what staff will see with what they do about it. Versioned, approved, and reviewed on a schedule.
Behaviour you can count
Whether it is getting better or worse, answered from records rather than memory.
Each behaviour recorded with what came before it, what staff did and how it ended, then counted across the last thirty days against the thirty before — and tagged to the phase of that young person’s own safety plan. Coping counts too, so the trend can point upward.
Quarterly progress reports
Drawn from the quarter’s records, not written from memory.
Goals, education, health, behaviour, family contact and incidents — written once, approved, and locked. The next one is scheduled the moment it is finalised.
Consents that tell you when they lapse
Warned thirty days before a permission runs out.
Upload the signed page and record when it was signed and when it expires. A withdrawn consent is marked as withdrawn, not quietly deleted — so nobody relies on it by mistake.
Compliance that runs itself
Deadlines surface before they become findings.
One engine tracks plan reviews, risk reassessments, staff supervision, certification expiries, expiring consents, and incident follow-ups.
Built around your agency
Not the other way round.
Forms you build yourself
Your intake, your wording — no developer, no change request.
Built in the browser. Answers can carry straight onto the client record, so nobody retypes a child’s name at admission.
One log per child, or per house
Your agency chooses which.
A whole-home log runs a full day with every shift adding to it — tag a resident and only that paragraph reaches their own record.
Access that follows the roster
Optionally hold sign-in to rostered shifts.
An hour either side. Choose what staff see on a client record — while allergies and safety plans can never be hidden.
Installs on any device
Add it to a phone and it opens like an app.
Nothing is stored on the device, and every screen carries the reader’s name.
Proof, and control of your own records
What you show an auditor, and what you take with you.
Built for accountability
An append-only trail of every action.
Role-based access down to the individual home, multi-factor sign-in, and auto-logout. Records lock on approval; corrections are signed amendments beside the original.
Reports, analytics & exports
Census, incidents and staffing, charted over years.
Plus filtered reports exported to spreadsheet or print-ready PDF.
Your records stay yours
One button produces a complete copy of everything.
Your data and files, for your own storage — audited on the way out, with no lock-in and no exit fee.
Compare
CarePath247 vs. binders and spreadsheets
Not another vendor — the two things most agencies are actually running on today.
| Capability | CarePath247 | Paper binders | Spreadsheets + shared drive |
|---|---|---|---|
| Prove who gave a dose, and when | Included | Manual | Manual |
| Know how long is left to report an occurrence | Included | None | None |
| Show who wrote a record, and who approved it | Included | None | None |
| Show that a record has not been altered since | Included | None | None |
| Limit a home’s records to that home’s staff | Included | None | Manual |
| Hand over a complete file on demand | Included | Photocopy | Partial |
An icon and a label for every state, so the table does not rely on colour alone.
How it works
From the floor to the filing cabinet — without the filing cabinet.
- 1
Staff log the shift
Minutes per shift · one 60–90 min session to learn, recorded
Guided forms for daily logs, incidents, and the comm book — signed by the staff on shift, from any device, in minutes.
- 2
Supervisors review & approve
One session for supervisors · bulk approval for routine logs
Review queues surface what needs eyes. One tap approves and locks the record; amendments stay tracked forever.
- 3
Compliance runs itself
No ongoing effort · set-up is a day on our side
Ministry clocks, review dates, and expiring certifications turn into deadlines on the dashboard — and audit-ready exports.
Pricing that scales with you
Priced per home with unlimited staff, so everyone who documents is covered — residential, foster, group, supported living, and outreach alike. Tell us how many homes you run and we will send you a written quote you can take to a budget meeting.
Founding offer — first agencies only
Your first 3 months, free
Start on CarePath247 with three months free — full access, your own data, hands-on onboarding, no card required. We shape the system around your homes and programs and your feedback drives the roadmap. When the trial ends you simply lock in preferred founding-partner pricing — in exchange for your feedback and a case study.
- First 3 months
- Free — full access
- Onboarding
- Hands-on, included
- After the trial
- Preferred founding rate
Nothing converts on its own. We hold no card, and a paid term begins only when you sign an order form. If you decide not to continue, export everything — records, files and print-ready PDFs — and we delete the agency’s data and confirm it in writing. There is no exit fee and no charge for the export.
Included at every size
Nothing that keeps a young person safe, or keeps you licensed, sits behind a larger plan. Serious occurrence reporting is a legal obligation, not an upgrade, and medication records are part of the safety floor every worker on shift can see.
- Daily logs & communication book
- Medication records (eMAR)
- Incidents & serious occurrences
- Safety plans & plans of care
- Compliance tracking & reminders
- Append-only audit trail
- Forms you build yourself
- Full data export, no exit fee
What changes with size
One home
A single home, or a pilot program
One home · unlimited staff
Up to 15 clients
Adds
- Guided onboarding
- Staff training session
- Standard support
- Migration of current records
Get a quoteClose
Multiple homes
Most popularAn agency running several homes or programs
Multiple homes · unlimited staff
Up to 100 clients
Adds
- Everything in One home
- Role-based access per home
- Supervisors scoped to their own programs
- Agency-wide reporting dashboard
- Priority support
Get a quoteClose
Large or funded
Large providers and government-funded services
High volume · service-level agreement
Unlimited clients
Adds
- Everything in Multiple homes
- Complex historical data migration
- Custom reports built with you
- API & integrations
- Dedicated training & named contact
- Service-level agreement
Get a quoteClose
Every agency is quoted in writing, in Canadian dollars, so you have a figure you can take to a budget meeting or put in front of procurement. Guided onboarding and staff training are included at every size; larger or complex historical migrations are scoped separately. The three-months-free offer is for founding-partner agencies. Built for licensed care operators and hosted in Canada.
Before you ask procurement
What a director asks first
How do we migrate from binders and spreadsheets?
How long does training take for front-line staff?
Will this hold up in a ministry or licensing audit?
If we leave, how do we get our data?
Where is our data stored, and who can see it?
Ready to retire the binders?
Setup takes a day, not a quarter — your homes, your staff, your programs, with the compliance calendar running from day one.
- No card
- Hosted in Canada
- Export anytime